Share Multiple Assessments Simultaneously
In DnA, users whom have been given access may share multiple assessments with other staff members simultaneously. You may share any assessment you create. You may also share any assessment that was shared with you if its author specifically indicated that you have permission to share it.
When you create an assessment it is (by default) not shared with anyone else. That means no one else can see (under his or her own login in DnA) that the assessment exists until you share it with others.
Where to Start
1. Click Assessments.
2. Under General, click Multiple Assessments Sharing.
Note: If you don't see a Multiple Assessments Sharing link, it means you have not been given access to this feature. You may contact your district Illuminate administrator and request that you be given access.
Select Assessments
1. Click the plus sign to add assessments.
You may enter a key word (2) to search or simply click Search (3) to see a list of assessments. Checkmark those assessments (4) you would like to share. Click Add Assessments (5).
Add Permissions
Use the drop down to select an option to Share By:
Site & Role - Example: All teachers at my school
Site & Grade Level - Example: Anyone affiliated with 4th grade students at Earl E. Lerner Elementary School
Site & Department - Example: Math Department at Ames High School
Site & Course - Example: Anyone who teaches English 6 at Ames High School
Permission Group - Example: Department PLC (a permission group of teachers you setup, see Create a Permission Group lesson)
User - Example: Anita Book, Al Jibra, & Kurt Lecture (you may share with any user(s) in the district)
Additional options are only available to System Administrators:
Site - Example: Everyone at Ames High School
Role - Example: All principals in the district
Grade Level - Example: Anyone in the district affiliated with 7th grade students
Department - Example: Anyone in the district affiliated to the Math department
Course - Example: Anyone in the district who teaches Calculus 1
After selecting your Share By option, a form will populate below for you to fill in. Select the appropriate options and scroll down.
1. Check the box(es) for the permissions you want the users to have:
Can View & Download: Allows user(s) to open the assessment, view reports, and download results.
Can Administer: Allows user(s) to scan student answer sheets, manually enter student responses, and import student response data. Note: User(s) may also remove responses for students to which they have access.
Can Edit: Allows user(s) to modify the structure of the assessment (change information, answers, standard alignment, etc.). Note: User(s) will never have permission to delete the assessment.
2. Click Share.
Confirmation
When you have successfully saved the permissions, you will receive a confirmation message (as shown above), which means you have successfully completed this lesson.